Recovering 1.2 million PLN from a Missettled Investment
We detected errors in the hall contractor's invoicing. Thanks to our intervention, the client did not have to pay extra for work that was not performed.
The Logistyka-Beskidy company was building a new storage hall near Żywiec. A project worth 14.8 million PLN started generating strange additional costs. The contractor demanded further transfers, even though progress on the construction site was at a standstill.
The challenge
In March 2024, the settlement balance stopped matching by over a million PLN. The hall contractor issued invoices for 482,300 PLN for steel structures that did not physically arrive at the construction site. Additionally, 217,400 PLN was added for earthworks allegedly performed on weekends, which was not confirmed in any documents. Logistyka-Beskidy's management felt they were losing control over cash but didn't know how to legally stop payments without breaking the contract.
Our approach
We sent a two-person auditing team to the site. Marek Jaworski personally analyzed every financial document from the last 7 months of construction. We checked exactly 314 invoices and 1,128 delivery documents (WZ). We compared this with the actual status on the construction site. We looked for missing tons of steel and man-hours for which the client had already paid. The entire analysis process took us exactly 14 business days.
The solution
We created an 84-page discrepancy report. Every questioned zloty had hard evidence in the form of missing documentation or lack of material on-site. We organized a confrontation with the general contractor's board. Instead of empty promises, we showed a table with errors. We proposed a new settlement system where payment occurs only after physical handover of a specific stage by an independent inspector.
Results
Logistyka-Beskidy avoided paying unjustified 1.2 million PLN. The contractor corrected the invoices without going to court. The investment was completed within the original budget.
Timeline
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January 2024First budget analysis and detection of holes in payments
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February 2024Verification of 1,128 WZ documents at the construction site
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April 2024Negotiations with contractor and presentation of error report
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May 2024Signing of annexes and invoice correction for 1.2 million PLN
"Marek from Małopolska Grupa Doradcza noticed that we were paying for steel that wasn't on-site. This report saved us from a huge cash loss."